HAC Conference Participation Call

IEEE HAC Conference Participation Program 2019 First Call for Applicants

IEEE Humanitarian Activities Committee (HAC) supports strengthening the capacity and impact of IEEE volunteers, staff and OUs involved in sustainable development and humanitarian technology related activities around the world. IEEE HAC facilitates necessary education and training, builds strategic partnerships, provides funding for projects and events and supports IEEE SIGHT activities.

The IEEE HAC Conference Participation Program will provide a limited number of partial scholarships to support participation at 2019 conferences with a sustainable development and humanitarian technology focus or component. The objective is to facilitate more extensive networking, sharing of experiences and partnership building, and reduce potential economic barriers to participation by IEEE volunteers active in the sustainable development space.

Deadline:

 Submission deadline for Call 1 is 31 January 2019

Please note, HAC will be updating the Conference Participation Program in the first quarter of 2019 and will be releasing a revised call with further deadlines for 2019. Information will be posted on hac.ieee.org.

Eligibility to apply:

Those eligible to apply for support include the following individuals who have tangible results, experiences and lessons learnt to share.

 Active IEEE SIGHT volunteers

 Other IEEE volunteers

 Local practitioners, local community and local partner representatives actively collaborating with IEEE members in the sustainable development and humanitarian space

Note: conferences for which applicants are submitting a request cannot have been in the past, and must take place at least three weeks following the submission deadline (31 January 2019).

Priority will be given to applicants with an accepted paper, or who are contributing to a panel or facilitating a workshop. To showcase the broad base of IEEE volunteer actively involved in sustainable development activities around the world, where there are more requests for support than available

funds, further priority will be given to those who have not received a travel grant from IEEE HAC (this includes support to SIGHT members) within the last 12 months, and those with a track record of commitment, who can clearly articulate how they will act as local multipliers when they return home.

The following will NOT be considered for financial support:

● Incomplete applications

● Lack of active participation in the event

● Lack of meaningful connection to the sustainable development and humanitarian space

IMPORTANT NOTES:

 Generally, awards are 50% of travel expenses with a maximum contribution of US$750.

 Generally, awards will be paid as expense reimbursements.

 Exceptions may be made based on individual circumstances.

 Priority will be given to conferences with which IEEE HAC is actively collaborating

 The number of applicants supported for specific conferences may be capped to ensure the IEEE HAC Conference Participation Program supports participation at conferences around the world.

Proposal evaluation criteria:

● How will supporting the applicant showcase activities of IEEE local volunteers carrying out impactful sustainable development and humanitarian technology activities in cooperation with local communities and promote sustaining and scaling such activity in the future?

● Projected impact of event participation for which support is requested (both for the applicant and for the local community stakeholders with whom they are collaborating).

● Applicant has demonstrated relevant experience, track record and commitment.

● Clear, granular and justified budget request for travel be supported. All budget items must be presented in US dollars.

Fill out the Google form at: https://goo.gl/forms/dDWnvXRU4JaxTXP32

Reporting:

● Each beneficiary of the IEEE HAC Conference Participation Program will be expected to provide IEEE HAC with a one-page report supported by appropriate pictures or videos that describe the event, the contribution they made and the realized or expected benefits of their participation.